Privacy policy

ONE EARTH > Privacy policy

1. Who we are

The ONE EARTH project aims to create a circular value chain by developing innovative bio-based solutions transforming and valorizing residual biomass of animal origin. The process will provide for production of valuable products for the cosmetic, agricultural, feeds industries, and beyond. By integrating marine and terrestrial biomass in a circular economy approach, it will promote sustainability and a self-reinforcing carbon cycle. A four-year long research project, ONE EARTH aims to develop and assess bio-based solutions for nutraceuticals, cosmetics, bioadhesives, fertilizers, and fish feed. By exploiting residual biomass of animal origin from terrestrial and aquatic resources and using terrestrial biomass for aquaculture products, it will create integrated circular value chains. Thus, addressing global sustainability challenges and promoting a self-reinforcing carbon cycle. You can find out more about the project on our company website: https://www.pedal-consulting.eu/one-earth-innovative-bio-based-solutions-transforming-residual-biomass/

Who will process your personal data

The ONE EARTH project consortium consists of 14 partners from Italy, Spain, Croatia, Portugal, Belgium, Greece, Germany, Ukraine, Slovakia, and Switzerland. It is coordinated by Alma Mater Studiorum – Università di Bologna (UNIBO) VIA ZAMBONI 33, 40126 Bologna, Italy. The cross-sectoral partnership includes small and medium-sized enterprises, universities, research centers and large companies leveraging technology.

The partners of the ONE EARTH consortium, listed below, process certain types of personal data for the purposes of the project. Each partner is responsible for the personal data they collect and process during their activities under the framework of the project.

Consortium members:

  • Alma Mater Studiorum – Università di Bologna (UNIBO), Italy
  • BOLTON FOOD SPA, Italy
  • GESCO SOCIETA COOPERATIVA AGRICOLA, Italy
  • ASOCIACION NACIONAL DE ARICANTES E CONSERVAS DE PESCADOS Y MARSCOS-CENTRO TECNICO NACIONAL DE CONSERVACION DE PRODUCTOS DE LA PESCA, Spain
  • CROMARIS DIONICKO DRUSTVO ZA MORIKULTURU, Croatia
  • BIOTREND – INOVACAO E ENGENHARIA EM BIOTECNOLOGIA SA,Portugal
  • VLAAMSE INSTELLING VOOR TECHNOLGISCH ONDERZOEK N.V., Belgium
  • ANAVERIS MONOPROSOPI ANONYMI ETAIREIA, Greece,
  • UNIVERSITA POLITECNICA DELLE MARCHE, Italy
  • CASEIFICIO MAMBELLI SRL, Italy
  • ALLER AQUA RESEARCH GMBH, Germany
  • Research and production Center “Forel”, Ukraine
  • PEDAL CONSULTING, Slovakia

Third parties (Legal entity other than a subcontractor which is affiliated or legally linked to a participant. The entity carries out work under the conditions laid down in the Grant Agreement, supplies goods or provides services for the action, but did not sign the Grant Agreement. A third party abides by the rules applicable to its related participant under the Grant Agreement with regard to eligibility of costs and control of expenditure.)

  • OXIGEN SRL, Italy

Partners (Partner organisations contribute to the implementation of the action, but do not sign the Grant Agreement.)

  • FACHHOSCHSCHULE NORDWESTSCHWEIZ FHNW, Switzerland

Hereinafter we will refer to the consortium, partners and third parties as to “we” or “us”. We are a Data Controller of your information and will retain your personal information only for as long as it is necessary for the purposes set out in this Privacy Policy. If you have any questions please contact a Data Protection Officer at Alma Mater Studiorum – University of Bologna dpo@unibo.it or a certified e-mail: scriviunibo@pec.unibo.it.

2. How we collect personal data?

We collect personal data both directly and indirectly:

Directly

We obtain personal data directly from individuals in a variety of ways, including but not limited to the following cases:

  • an individual subscribes to our newsletter/s;
  • an individual registers to attend meetings and events we host and during attendance at such events;
  • we establish cooperative relationships with an individual;
  • we provide professional services pursuant to our contract with the European Commission;
  • an individual participates in an interview or survey organized by us.

Indirectly

We obtain personal data indirectly about individuals from a variety of sources, including:

  • our research partners;
  • our networks and contacts;
  • public and open data sources such as public registers, news articles and internet searches;
  • social and professional networking sites (e.g., LinkedIn).

3. What type of data we collect?

We only collect the data that are necessary for the smooth implementation of our project. These data fall into the following categories:

  • contact details (name/ surname, e-mail address, street address, mobile phone number, land line phone number);
  • professional information (job title, organization, field of expertise);
  • demographics (e.g., age, gender, nationality);
  • information about what a person knows or believes.
  • videos and photos (from people that attend our events).

4. Basis of lawful processes

We process personal data on the following legal bases:

  1. Legal obligations (retention period: 4 years)
    1. processing necessary for compliance both with applicable national and European legislation
    2. Processing necessary to meet the specific legal and regulatory framework of the Horizon Europe Framework Programme for Research and Innovation of the European Union.
  1. Consent (retention period: until withdrawal of the consent)
    1. processing necessary for conducting surveys and interviews, completing of questionnaires, dissemination of project’s results and sending information about events
  1. Contractual obligations (retention period: 4 years)
    1. processing necessary for reporting to the European Commission and complying with project’s publicity obligations.
  1. Legitimate basis
    1. for processing necessary to resolve disputes (retention period: until the dispute is resolved)
    2. online presence and (4 years)

5. How we use your personal data

We process your personal data with the purpose of:

  • Conducting research (e.g., interviews, surveys)
  • Dissemination our project’s results to different types of stakeholder
  • Sending invitations and providing access to guests attending our events and webinars
  • Administering, maintaining, and ensuring the security of our information systems, applications, and websites
  • Processing online requests or queries, including responding to communications from individuals
  • Complying with contractual, legal, and regulatory obligations

6. How we secure your personal data

We continuously apply a personal data risk assessment process to identify, analyse, and evaluate the security risks that may threat your personal data. Based on the results of this risk assessment, we define and apply a set of both technical and organizational measures to mitigate the above security risks, including but not limited to:

  • Data Protection Policies to guide our personnel when processing your data
  • Written contracts with organizations that process personal data on our behalf
  • Non-Disclosure Agreements with our personnel
  • Back up process, anti-malware protection, access control mechanisms, etc.
  • Some of our partners have appointed a Data Protection Officer

7. Sharing your personal data

We may occasionally share personal data with third parties to help us deliver efficient and quality services. When we do so, we ensure that recipients are contractually bound to safeguard the data we entrust to them before we share the data. We my also share your personal data with recipients. The processors and recipients include mainly:

  • Processors:
    • Online services providers (e.g., cloud-based software services such as Dropbox, Microsoft SharePoint, Google, MailChimp);
    • Operations services and advisers (e.g. IT administrators, marketing agencies, accountants, tax advisors and consultants)
  • Recipients:
    • The European Commission, attorneys, courts, police and other government and law enforcement institutions

Please note that ONE EARTH project’s Privacy Policy does not apply to other advertisers or websites. Thus, we are advising you to check the respective Privacy Policies of these third-party ad servers for more detailed information. It may include their practices and instructions about how to opt-out of certain options. You can choose to disable cookies through your individual browser options. To know more detailed information about cookie management with specific web browsers, it can be found at the browsers’ respective websites.

8. Exporting your personal data outside the EU / EEA

We do not own file servers located outside the European Economic Area (EEA). However, some partners may use cloud and / or marketing services from reputable providers such as SharePoint, DropBox, MailChimp, Google, etc., situated both inside and outside the EEA. We always check that such providers comply with the relevant GDPR requirements before start using their services. With effect from 20 September 2023, the USA provides adequate guarantees in the protection of personal data based on Decision EK2023/1795.

9. Children information

Another part of our priority is adding protection for children while using the internet. We encourage parents and guardians to observe, participate in, and/or monitor and guide their online activity. SUSTRACK project does not knowingly collect any Personal Identifiable Information from children under the age of 13. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.

10. Cookies

Our websites use cookies. Where cookies are used, a statement will be sent to your browser explaining the use of cookies. To learn more, please refer to our cookie policy. Cookies are small text files which are saved on your computer, mobile phone or tablet. They allow the website to remember your actions and preferences (such as login, language, font size and other display preferences) so you don’t have to keep re-entering them whenever you come back to the site. You can control and/ or delete cookies as you wish. If you do this, however, you may need to manually adjust your preferences every time you visit a site.

Third-party ad servers or ad networks uses technologies like cookies, JavaScript, or Web Beacons that are used in their respective advertisements and links that appear on ONE EARTH project, which are sent directly to users’ browser. They automatically receive your IP address when this occurs. These technologies are used to measure the effectiveness of their advertising campaigns and/or to personalize the advertising content that you see on websites that you visit. Note that ONE EARTH project has no access to or control over these cookies that are used by third-party advertisers.

ONE EARTH project follows a standard procedure of using log files. These files log visitors when they visit websites. All hosting companies do this and a part of hosting services’ analytics. The information collected by log files include internet protocol (IP) addresses, browser type, Internet Service Provider (ISP), date and time stamp, referring/exit pages, and possibly the number of clicks. These are not linked to any information that is personally identifiable. The purpose of the information is for analyzing trends, administering the site, tracking users’ movement on the website, and gathering demographic information.

11. Your rights

As a person whose personal data we process, you have the following data protection rights:

  1. The right to obtain the confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data. We will provide a copy of the personal data undergoing processing. For any further copies requested by you, we may charge a reasonable fee based on administrative costs. Where the you make the request by electronic means, and unless otherwise requested by you, the information will be provided in a commonly used electronic form. The right to obtain a copy referred to at this point must not adversely affect the rights and freedoms of others.
  2. You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
  3. You have the right to obtain from us the erasure of personal data concerning you without undue delay and we have the obligation to erase personal data without undue delay in cases when:
    • the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
    • you withdraw consent on which the processing is based and where there is no other legal ground for the processing;
    • you object to the processing and there are no overriding legitimate grounds for the processing,
    • the personal data have been unlawfully processed;
    • the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which we are subject;
  1. You have the right to obtain from us restriction of processing when:
    • the accuracy of the personal data is contested by you for a period enabling the controller to verify the accuracy of the personal data;
    • the processing is unlawful and the data subject opposes the erasure of the personal data and requests the restriction of their use instead;
    • we no longer need your personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims;
    • you objected to processing and pending the verification whether the legitimate grounds of the controller override those of the data subject.
  2. You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on our legitimate interest. We will no longer process the personal data unless we demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms when it concerns exercising or defending our legal claims. When you object to us processing your personal data for (direct) marketing purposes, we will no longer proceed them for such purposes.

If you have any questions or if you would like to exercise your rights, please contact a Data Protection Officer at Alma Mater Studiorum – University of Bologna dpo@unibo.it or a certified e-mail: scriviunibo@pec.unibo.it.